Company Secretarial Services

Annual Compliance Service

(Annual General Meeting & Annual Return)

HK $ 1,000 / year

  • Review the Articles of Association of the Company on the relevant provisions

  • Liaise with the company officials as and when required

  • Arrange an auditor to conduct statutory review

  • Prepare the supporting documentation for the directors to approve the audited financial statements and other items of the company

  • Prepare the documentation for convening an annual general meeting

  • Prepare and submit an Annual Return to the Companies Registry

Provide Registered Office & Keep Significant Controllers Register

HK $ 1,500 / year

  • Renew Business Registration Certificate

  • Preparation of Significant Controllers Register, act as designated representative and keep the said register

Establishment of Significant Controllers Register 

HKD $ 500

  • Liaise with the company officials to confirm the significant controllers of the company

  • Prepare board resolutions on the creation of Significant Controllers Register and appointment of designated representative

  • Prepare notice(s) for sending to a person/legal entity who is believed to be a significant controller of the company or who is believed that he knows the identity of another person who is a significant controller of the company, if necessary

  • Prepare letter(s) of advice for a person or a legal entity that are significant controllers of the Company, if necessary

  • Prepare Significant Controllers Register in accordance with the available information 

Acting as Named Company Secretary

HK $ 500 / year

  • Provision of a named company secretary in accordance with the requirements of the Hong Kong Companies Ordinance

Acting as Designated Representative

HK $ 500 / year

  • Act as the designated representative in accordance with the requirements of the Hong Kong Companies Ordinance

  • To serve as a contact point for providing information about the Significant Controllers Register and related assistance to law enforcement officers

Bank Account Opening 

HKD $ 500

  • Identify a banker and assist to arrange an account opening appointment

  • Provide advice on the bank’s “know your customer” (KYC) process

  • Prepare board resolutions on approving the opening of bank account(s) and appointment of authorised signatories

  • Liaise and follow up with the banker on the application

Closure of Bank Account 

HKD $ 500

  • Prepare a director resolution for the closure of bank account and transfer of remaining balance 

Transfer of Shares

HKD $ 500

  • Review the relevant provisions of the Articles of Association and other relevant documents

  • Prepare the necessary documentation to effect the transfer of shares

  • Present the transfer documents to the Stamp Office

  • Arrange for settlement of the stamp duty fee payable

  • Cancel the old share certificate(s)

  • Issue new share certificate(s) to new shareholder(s)

  • Arrange to update the company’s Register of Members, Register of Transfers and statutory records 

Change/Appointment of Director or Company Secretary

HKD $ 500

  • Review the Articles of Association of the company on the relevant provisions

  • Prepare board resolutions and other relevant documents to approve and effect the change of directors or company secretary

  • Prepare the specified form to report the change of directors or company secretary to the Companies Registry

  • Arrange to update the company's Register of Directors 

Change of Registered Office

HKD $ 500

  • Prepare board resolutions and other relevant documents to approve and effect the change of registered office

  • Prepare the specified form to report the change of registered office to the Companies Registry and Business Registration

  • Collecting new Business Registration Certificate from Business Registration Office

Deregistration

HKD $ 1,000

  • Review corporate documents and tax filing history so as to make sure nothing is pending before filing the application for deregistration

  • Prepare minutes of board of directors in respect of the deregistration and other documents for application for deregistration (strike off)

  • Apply to Hong Kong Inland Revenue Department (IRD) for Notice of No Objection for Deregistration of a Defunct Company

  • Apply to Hong Kong Companies Registry for deregistration

Change of Company Name

HKD $ 1,000

  • Performing a name availability check

  • Preparation of shareholders minutes

  • Filing of name change documents with Companies Registry and payment of appropriate official filing fee

  • Collecting Certificate of Change of Name from the Companies Registry

  • Ordering a new set of chop and seal with the new company name

Certified True Copy

HKD $ 500